Sample Tracking Work Queues

Table of Contents

Purpose

The Sample Tracking Work Queues section of LIMS is used to process generic samples that have been checked into the lab and need to be tested. The following workflow functions are performed in this module:

Specimens are "received" into the lab (after field technicians check specimens into the lab)
Tests are assigned to specimens
Tests are performed and results recorded on configured forms
Test results are approved from a lab perspective and made available for reporting in the Quality Control module

Filter Pane

The filter pane can be used to filter the underlying queue data by a variety of variables. Filter controls that appear are configured in the Administration module by your MetaField administrator. Filter sets can be saved for future use in the Select A Filter pick list.

Queues

To Receive

The To Receive queue shows all specimens that have been checked into the lab but have not been "received" into the lab workflow yet.

Button	Description
Receive Specimen	"Receives" the specimen into the lab workflow
Print Receiving List	Prints a paper receiving list that can be used to audit the receiving process in the lab
Change Lab	Specimen can be associated to another lab if checked into the incorrect lab by mistake
No Tests For Specimen	Marks a specimen as having no lab tests and will terminate its workflow in the lab
Add Specimen	Adds an additional specimen to the selected sample
Add Sample	Adds a brand new sample - user is ported to the Quality Control module to enter the sample Useful when samples are dropped off in the lab by contractors where field staff was not involved in gathering the sample / specimens

Tests To Assign

The Test To Assign queue shows all specimens that have been received into the lab workflow that need to have specific lab tests assigned to them.

Button	Description
Assign Test(s)	Associates a lab test with the selected specimen Lab Instructions provided in the Field are used to communicate which tests should be performed Multiple lab tests can be associated with one specimen (i.e. specimens that are tested multiple time and not destroyed during the previous test) See the Assign Tests* sections below for detailed information on how tests are associated with specimens.*
Change Lab	See Change Lab Above
Add Specimen	See View Field Data Above
Add Sample	See Add Sample Above

Testable

The Testable queue shows all tests that are waiting for the Test Date or Next Test Action Date to arrive.

The Testable queue is now displaying tests instead of specimens.

Button	Description
Add Test	See Add Test Above
Modify Test Date	Test Date can be changed for a test
Print Early Test List	Prints a report of the tests schedule for a future test date
View Field Data	See View Field Data Above

To Test

The To Test queue shows all tests where the test date equals the current date or prior. Overdue tests are highlighted in a red shading.

Button	Description
Complete Test	Used to indicate that the test is complete Data related to the test can be supplied Tested By Date Test Test Results (narrative summary / notes) Upload supporting lab reports (PDF files) Mark a test as Untested View / update test costs If your test is based on a configured test form, you will be presented a screen to fill in the data fields configured in the test configuration in the Admin module. FireFox Browser If you are using FireFox there is a known issue preventing the uploading of files. You will need to use a different browser, such as Chrome or Internet Explorer, to perform this function.
Add Test	See Add Test Above
Print Test List	Prints a report of the tests schedule for today
Complete Test - Copy Prior Test Data	Used copy test results from the most recent test for that specimen into the test form of the current test being executed Only applies to a configurable test form
View Field Data	See View Field Data Above

To Review

The To Review queue shows all completed test that are awaiting lab review and approval.

Button	Description
Approve	Marks the test as Approved Changes the status of the test (in QC) from Lab-Review to Analyzed Project manager is alerted in their Dashboard queue
Add Test	See Add Test Above
Revert Test Results	Removes any test data and puts the test record back in the Testable or To Test queue
View Field Data	See View Field Data Above

Done

The Done queue shows all tests that have been completed and approved in the lab. The queue will default to the most recent 30 days of tests, but can be broadened or narrowed if needed.

Button	Description
Revert Test Results	Removes any test data and puts the test record back in the Testable or To Test queue
Open In QC	Opens the test in QC so a report can be created Button displays only if user has rights to the Sample Tracking - QC module Lab technicians that need to create reports (versus project managers) should have access to Sample Tracking - QC, as that is where reports are created
View Field Data	See View Field Data Above