Tracking Reports

There are typically two main questions when it comes to working with final reports within MetaField.

Which reports do I need to deliver?
Which reports do I need to sign?

The steps below are common practices for working with reports, that you can put in place to help stay organized on a day to day basis, increasing your efficiency.

Please note that screenshots can be click on, to expand.

Step #	Step Description	Purpose	What this step is telling me
1.	Begin by navigating to the Dashboard from the Home screen of MetaField.	The Dashboard provides real time counts of various data records and reports that are in your system, all of which have different "statuses" to call certain attention.
2.	Using the the navigational panel on the left side of your screen, select the Delivery tab. NOTE: At this time, you may want to consider applying a filter for yourself as the Project Manager. Without a filter applied, you will be viewing data at a global level.	You will see there are two statuses for reports: Complete Final NOTE: There isn't a status for Delivered. MetaField will not draw attention to reports that have already been sent to the client, therefor Delivered reports are not tracked. This allows you to focus on what still needs to be delivered.
3.	Select Complete within your Dashboard	The Complete status means that reports have NOT been delivered, and have NOT been digitally signed. The real time number, indicates how many Complete reports there are, based on your filtering above. After clicking Complete, you will see a list of projects displayed below, that will make up the overall sum of Complete reports, based on your filtering again.	You have "X" amount of reports that need to be digitally signed, and need to be delivered.
4.	Select a project # (blue hyperlink)	You will see a project #, with the amount of Complete reports next to it. When clicking the Project #, this will bring you to the Delivery module of MetaField.
5.	You are now in the Delivery module.	Notice two important keys right away. There is a shortcut back to the Dashboard near the upper left side of your screen. If you do not see this, select the icon with "3 bars" to expose. Observe your filters near the top. Note that there is a Status filter = Complete. The system has pre-filtered you for reports that are in Complete status, because of your selection in the Dashboard, in steps above.	These are your reports that are ready to be signed, and Delivered. Select the appropriate reports to either sign, and or deliver. MetaField will auto mark the reports that you've delivered to the status of "Delivered". The total number of records in the lower right hand corner, should match the number that clicked on earlier in the Dashboard for Complete reports. Again, remember that Complete means these reports have not been delivered (and have not been digitally signed.) As you sign and email reports from this screen, using this filter, your count should begin to work it's way towards zero, signaling to you that all reports in "Complete" status, have been delivered.
7.	ONLY PRACTICE STEPS 7-, IF USING DIGITAL SIGNATURES Using the shortcut on the upper left hand side, navigate back to the Dashboard.	Selecting Dashboard, will allow you to begin a cycle of this workflow, to delivering all reports across your projects.
8.	Similar to step 3, in your Dashboard, navigate to Delivery but this time, select Final.	The Final status means that reports have NOT been delivered, but, have been digitally signed. The real time number, indicates how many Final reports there are, based on your filtering above. After clicking Final, you will see a list of projects displayed below, that will make up the overall sum of Complete reports, based on your filtering again
9.	Select a project # (blue hyperlink)	You will see a project #, with the amount of Final reports next to it. When clicking the Project #, this will bring you to the Delivery module of MetaField.
10.	You are now in the Delivery module.	Notice two important keys right away. There is a shortcut back to the Dashboard near the upper left side of your screen. If you do not see this, select the icon with "3 bars" to expose. Observe your filters near the top. Note that there is a Status filter = Final. The system has pre-filtered you for reports that are in Final status, because of your selection in the Dashboard, in steps above.	These are your reports that are have already been signed but, need to be Delivered. Select the appropriate reports to deliver. MetaField will auto mark the reports that you've delivered to the status of "Delivered". The total number of records in the lower right hand corner, should match the number that clicked on earlier in the Dashboard for Final reports. Again, remember that Final means these reports have already been signed. As email reports from this screen, using this filter, your count should begin to work it's way towards zero, signaling to you that all reports in "Final" status, have been delivered.
	Before moving on to the next step, create a new a filter for yourself, that you can use later. Navigate to the Delivery Status filter, and apply "Not Delivered". Near the top, you will see a "Save Filter". Select save, and populate this new filter with something like, "Not Delivered".	This is likely the most critical filter that you can apply, when working in Delivery on a day to day basis. Over time, there will be many reports that are sent to Delivery, which is your internal report repository for a project. When you simply apply a "Not Delivered" filter, this will immediately provide a visual on all reports that still need to be sent to the client. Both Complete (not digital signed) and Final (digitally signed), are netted within this filter.	This filter creates a workflow for you, to potentially sign and deliver all outstanding reports. As you email reports to the client, they will begin to "disappear" from your screen, because you are filter for all non delivered reports. MetaField will automatically mark your reports as delivered at the moment of emailing. When all of your reports are gone from this filtered screen, you have successfully delivered all of your outstanding reports.