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Table of Contents
Table of Contents

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Info

Performing a Pick Up is optional. You can optionally just perform a Check In (outlined in the next section). Use the Pick Up process if you want to track specimens that have been picked up, but have not yet been checked into the lab (i.e. in transit). In addition to being optional, your organization has the option to turn off the Pick Up functions all together in the application. See your MetaField Administrator for details.To disable Pick Up as on option go to Administration → General → Settings, then toggle “Hide Specimen Pickup Controls“ = Yes, and then click Save. 

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FieldDescription

Status

  • Defaults to Pick Up
  • This is a required field
StatusDescription
Pick UpIdentifies that these species have been collected from the field but have NOT yet been checked-in to a lab
UncollectedIdentifies that these specimens will never be brought in from the field for testing


Tip
titleChanging Uncollected Specimens back to Logged

If you inadvertently mark a specimen as Uncollected under the C/G/M module, the specimen status can be changed back to Logged in the View Specimens page or Quality Control.

If you inadvertently mark a specimen as Uncollected under the Other Sample Types module, filter on "Uncollected" and select "Pick-Up" or "Check-In" to no longer have that specimen as "Uncollected."


Pick Up

Min Temperature
Max Temperature

  • Minimum and maximum field cure temperatures

Picked Up By

  • Who picked up the specimens
  • Should default to logged in user
  • Required field when performing a pickup
  • Optional field for when marking specimens uncollected

Pickup Date
Pickup Time 

  • Use to record the date and time the pickup occurred
  • Required field when performing a pickup
  • Optional field for when marking specimens uncollected

Pickup Comment

  • Optional field where you may enter additional information
  • Pickup Comments will display in QC, but not on a client report

Specimens

  • List of all the specimens for this sample with status Logged
  • The specimens checked will be affected
Standard Cure
Standard Cure Location
  • Used to capture the location the specimens will be cured in the field until picked-up for lab curing
Initial Cure Environment
  • The initial curing environment used before being picked up
  • List values controlled in the Administration module
Initial Moisture Environment
  • The initial moisture environment used before being picked up
  • List values controlled in the Administration module
Final Cure Method
  • The final curing environment in the lab that will be used
  • List values controlled in the Administration module
Field Cure
Field Cure Location
  • Description of the location where specimens were cured in the field
Cure Protection
  • Description of the protection used for specimens cured in the field
Moisture Environment
  • Description of the moisture environment for specimens cured in the field
Mold Removed Date
Mold Removed Time 
  • Date / time the specimen mold was removed

Field Costs

Only Displays On Check In If Costs Are Defined For "Specimen Retrieval" Work Items

Cost Type
  • Type of field cost being incurred (i.e. Specimen Retrieval)
Cost Unit
  • Type of unit the cost is based on (i.e. per trip, per set, etc.)
Unit Cost
  • Cost for each unit of work
Units
  • Number of units for the field cost transaction
  • Automatically calculated where it can (i.e. system counts the number of sets, specimens, etc.)

Total Cost

  • Calculated total cost (Unit Cost * Units)
Notes
  • Miscellaneous notes about the cost transaction

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FieldDescription
Check In

Minimum Temperature
Maximum Temperature 

  • Minimum and maximum field cure temperatures

Lab

  • The lab where the specimens will be tested
  • Required

Container

  • Container the specimens were placed in
  • Optional - some firms do not use categorized collection bins

Checked In By

  • The person performing the lab check in
  • Required

Check In Date
Check In Time 

  • Date and time the check in occurred
  • Defaults to current date / time
  • Required

Check In Comments

  • Comments related to the check in
  • Available in the QC module, but do not display on a report

Specimens

  • Lists all specimens for this sample with a status of Logged or Picked Up
  • The specimens checked will be affected


Tip

If a Lab is configured in Administration for specimens to be "received" in the lab as part of the Check In process, users will see the following check box option appear below the selected lab. If the check box is marked, the system will Check In and Receive the specimen in the lab module in one action.

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